Office Specialist II - On Call

Department:Human Resources
Open Date:April 15, 2021
Salary Range:$17.05 - $26.39/hour (salary commensurate with qualifications/experience)
Number of Openings:1
Employment Type:Part-Time (up to 24 hours/week)

Job Description

General Purpose
Under the general supervision of an administrative authority, performs working level specialized clerical work requiring advanced knowledge of interrelated departmental paperwork and procedures.
Example of Duties

Types letters, statements, narrative and statistical reports, minutes, agendas, and other documents as required.  May draft routine correspondence.

Arranges meetings and coordinates various activities with businesses, governmental entities, or citizens.

Processes reports, forms, payments, certificates, applications, or other materials; examines for accuracy and completeness; makes additions or resolves discrepancies consulting with supervisor or other employees as required.

Fills in data on standard office forms; maintains records, files, indexes, registers and books according to established methods and procedures; compiles and tabulates data for records and reports; maintains inventories and orders supplies.

May accept fees for payments; balances cash on hand against receipts; prepares and balances deposits; issues receipts, notices, certificates, and licenses and keeps simple records of transactions; makes simple mathematical computations.

Receives telephone and personal calls, handling any question or matter of a non-technical or routine nature and directing others to the appropriate staff member; assists visitors in filling out forms and applications as required.

Receives and distributes mail to appropriate staff members; provides information to the public, answers inquiries, and complaints from the public.

Operates computer hardware and all applicable software applications; operates standard office equipment; takes notes or conducts machine recording as required.

Performs other related duties as assigned.

Education and Experience
High school graduation plus two (2) years of full time related clerical employment; an acceptable combination of education and experience may be considered.
Special Qualifications
May be required to be bondable and/or to become a notary.

May be required to be (or become within six months of hire date) certified to access records through the Utah Criminal Justice Information System (USJIS).

May be required to pass a criminal history background investigation, depending on which department the position is located.
Knowledge, Skills, and Abilities
Working knowledge of:  departmental practices, policies and procedures, standard office computer operations and software applications including word processing, data entry, and spreadsheets.

Skill in:  keyboarding as required by the position; using all applicable computer hardware and software applications; using a multi-line telephone. 

This position may require the driving of a motor vehicle; skill in operating a motor vehicle in a safe manner; ability to insure motor vehicle is operating in a safe manner; knowledge of Utah motor vehicle rules and regulations.

Ability to:  proofread and correct documents and forms; operate applicable computer software and hardware; operate multi-line telephone and modern office equipment; correctly use grammar, spelling, and punctuation; perform routine and detailed clerical duties; communicate effectively (orally and in writing); understand and follow written and oral instructions; perform basic mathematical computations; establish and maintain effective working relationships with supervisors, employees, other departments, and the general public.

Important Information

This position is part-time and intended to act as back-up coverage for the HR Department front desk.  This may include on-call shifts or scheduled to cover such as vacations or appointments. Hours may vary weekly, up to 24 hours per week.  

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