Calendar Item

COMMISSION MEETING MINUTES

October 4, 2011

            The Board of Davis County Commissioners met in room 236 of the Davis County

Courthouse, Farmington, Utah on October 4 at 10:00 a.m.  Members present were Chairman Louenda H. Downs, Commissioner Bret Millburn, Commissioner John Petroff, Jr., Clerk/Auditor Steve S. Rawlings, Chief Deputy Civil Attorney Bill McGuire, and Deputy Clerk/Auditor Linda May.

            Jerry Meyer, Davis County Library Assistant Director, led the Pledge of Allegiance.  All were invited to stand and join in.

Introduction of New Director of Great Salt Lake Nature Center at Farmington Bay

            Robert Hasenyager, Executive Director of Utah Wildlife in Need, introduced Diana Vos.  Diana is now serving as the Director of the Great Salt Lake Nature Center at Farmington Bay.  Bob thanked Robert Smith and the Public Works crew for their work on the road at the Center.  Thank you to the commissioners for their support of the Center. Utah Wildlife in Need has a partnership with the Center both with personnel and finances.  Diana is learning her way and we look forward to working with her.

            Diana stated that she is looking forward to building a relationship with Davis County.  She has been involved in wildlife for 16 years with the State of Utah doing mainly training and educational programs.  She has conducted workshops at the State Fair.  The wetlands and Farmington Bay are familiar to her.  She is exited to make the attraction bigger and better.  Mainly the months of September, October, March, April, and May are the busiest for school field trips.  There is a great need for more naturalist volunteers. It is a goal to recruit more people and train them.

            Bob stated that historically there have been approximately 4,000 students coming yearly.  Diana would like to be involved with the Great Salt Lake Bird Festival.

            Chairman Downs stated that she is looking forward to getting better acquainted.  The center is great and provides hands on experiences for Salt Lake, Davis, and Weber counties.

Special Commission Meeting

            Chairman Downs announced the special commission meeting at 6:00 pm on October 11 prior to the Clearfield City council meeting.

Agreement #2011-323 Tooza Design to Develop Logo and Stationery Package for Library

            Jerry Meyer, Davis County Library Assistant Director, presented agreement #2011-323 with Tooza Design.  The will develop a logo and stationery package for the Library.  It is a payable of $5,500.00.  Jerry stated that it was felt with the new headquarters library to open next year it is a good time to look at the a logo redesign for stationary etc.  Blalock and Partners, architects for the new building, recommended four companies who were interviewed.  The committee conducting the interviews decided on Tooza Design.  Commissioner Millburn made a motion to approve.  Commissioner Petroff seconded the motion.  All voted aye.  Document on file in the office of the Davis County Clerk/Auditor.

Agreement #2011-324 Legacy Mill for Work Desks at Central Branch Library

            Luke Love, Davis County Facilities Management Assistant Director, presented agreement #2011-324 with Legacy Mill.  The company will replace the existing trim in color and size for the designated work desks at the Central Branch Library in Layton. Price includes demolition, delivery and installation of new product.  It is a payable of $5,379.00.   Commissioner Petroff made a motion to approve.  Commissioner Millburn seconded the motion.  All voted aye.  Document on file in the office of the Davis County Clerk/Auditor.

Agreement #2011-325 UT Dept of Health

 Funding for C8 Local Health Dept Grant

            Lewis Garrett, Davis County Health Director, presented agreement #2011-325 with the Utah Department of Health.  It is for funding of the C8 Local Health Department grant for public health emergency preparedness activities.  It is a receivable of $291,465.00.  There are 15 core capacity requirements to be met such as:  Emergency System for Advance Registration of Volunteer Health Professionals (Medi-Core); meet National Incident Management System (NIMS) requirements; address public health and medical needs of at risk individuals in the event of a public health emergency (like boil water); and conduct at least one preparedness exercise annually.  The focus this year will be the preparation of pre-canned messages to be used for citizens.  Commissioner Millburn made a motion to approve.  Commissioner Petroff seconded the motion.  All voted aye.  Document on file in the office of the Davis County Clerk/Auditor.

Budget Change for WIC Funding

            Lewis presented the budget change for WIC funds for additional $40,820 federal funds allocated at end of fiscal year.  It is to increase line item 15-3316-000 WIC Federal by $40,820; increase line item 15-4318-690 Equipment by $16,815; increase line item 15-4318-643 Computer Equip by $13,300 and increase line item 15-4318-620 Misc Services by $10,705.  Commissioner Millburn made a motion to approve.  Commissioner Petroff seconded the motion.  All voted aye.  Document on file in the office of the Davis County Clerk/Auditor.  Steve Rawlings, Davis County Clerk/Auditor, stated that the WIC (Women, Children, & Infants) program is all federal money and this amount was unanticipated additional money. 

            Robert Smith, Davis County Public Works Assistant Director, presented the following: 

Change Order #2011-216A Bowen Construction for Additional Expenses for 200 So Storm Drain Channel Lining

            Change order #2011-216A with Bowen Construction.  The 200 South Storm Drain Channel Lining Project required additional concrete for thicker and wider cutoff wall.  It required extra expenses for water surge and flooding, pumps, labor and equipment.  It is a payable of $14,997.91.  Commissioner Millburn made a motion to approve.  Commissioner Petroff seconded the motion.  All voted aye.  Document on file in the office of the Davis County Clerk/Auditor.

Certificate of Substantial Completion for Bowen Construction

            The Certificate of Substantial Completion for Bowen Construction for the 200 South Storm Drain Channel Lining Project. Commissioner Petroff made a motion to approve.  Commissioner Millburn seconded the motion.  All voted aye.  Document on file in the office of the Davis County Clerk/Auditor.

Change Order #2010-247B Whitaker Construction for Barton Creek Flood Control Project Design Changes

            Change order #2010-247B with Whitaker Construction for the Barton Creek Flood Control Project.  Design changes were made by Public Works.  The company incurred additional costs for removing an 8” steel gas line in Pages Lane, installing two new inlet boxes, installing a 6’ section of cast-in-place 10’ x 5’ box culvert under Qwest phone line to prevent further delays to construction and connecting UTA drain line to storm drain system.  It is a payable of $194,280.96.  Commissioner Petroff made a motion to approve.  Commissioner Millburn seconded the motion.  All voted aye.  Document on file in the office of the Davis County Clerk/Auditor.

            Robert stated that Public Works has the salt shed full and are getting plows ready on the trucks.

Budget Change for Flood Control Use of B-Road Equipment

            Steve Rawlings, Davis County Clerk/Auditor, presented a budget change relating to flood control use of B-Road equipment.  Usually a budget change relates to additional money received after the budget is in place.  However, it is not the case with this budget change.  It is a state requirement each year for final accounting of all dollars used.  It is to increase line item 24-4254-910 Transfer Out – Flood by $125,000 and increase line item 21-3820-000 Transfer in B-Roads by $125,000.  Commissioner Millburn made a motion to approve.  Commissioner Petroff seconded the motion.  All voted aye.  Document on file in the office of the Davis County Clerk/Auditor.  Steve Rawlings, Davis County Clerk/Auditor, reminded all the budget changes are available to the public for viewing.

Agreement #2011-326 Office Ally for Mental Transport Billing

            Kevin Fielding, Davis County Sheriff’s Office, presented agreement #2011-326 with Office Ally.  The Sheriff’s department will have online access to software to be used for Mental Transport billing.  Printing services are not needed as part of the agreement.  The Sheriff’s office provides transport for individuals in mental health crisis at the emergency room of a hospital (if the hospital calls). On average it is 3 to 4 a week.  This software will provide a mechanism for billing.  Commissioner Millburn made a motion to approve.  Commissioner Petroff seconded the motion.  All voted aye.  Document on file in the office of the Davis County Clerk/Auditor.

Notice of Award for Elk Valley Construction for Events Center and Sheriff’s Metal Buildings

            Tony Thompson, Davis County Planning Office, presented the Notice of Award for Elk Valley Construction.  It should be noted that when the bids were opened there needs to be a correction to the bid list of the name read as Buckner Company (return address) as the bid was actually submitted from Saunders Construction Inc.  A committee has thoroughly reviewed the four low bidders and their schedule of value and recommends Elk Valley Construction for the Events Center and Davis County Sheriff’s Office buildings.  Elk Valley Construction has been in business for 25 years plus.  The company will need to pay the sales tax on materials purchased which they did not realize at the time of the bid.  They have offered a 10-year warranty for workmanship with the buildings.  They are competent and had a complete bid and are the low bid.  Metal buildings are their specialty.  The Notice of Award is in the amount of $610,000.00.  Commissioner Millburn stated that the bids were reviewed comparing apples to apples.  Commissioner Petroff stated that he feels a need to recues himself.  Commissioner Millburn made a motion to approve the Notice of Award.  Chairman

Downs seconded the motion.  All voted aye.  Document on file in the office of the Davis County Clerk/Auditor.  Tony stated that the project is within the budget set.

Agreement #2011-327 Matt Lyons Pro Shop for Davis County to Purchase Business

            Commissioner Petroff presented agreement #2011-327 with Matt Lyons Pro Shop for Davis County to purchase the business.  Lyons agrees to sell and Davis County agrees to purchase the business known alternatively as Valley View Golf Pro Shop and Matt Lyons Pro Shop.  Davis County agrees to pay to Lyons the sum of $42,000.00 of which is acknowledged by both parties.  Davis will receive in exchange for the payment the assets, liabilities, and goodwill of the Matt Lyons Valley View Pro Shop.  Commissioner Petroff stated that the economy has hurt the pro shop and the County will run the shop for an interim period of time.  Commissioner Petroff made a motion to approve.  Commissioner Millburn seconded the motion.  All voted aye.  Document on file in the office of the Davis County Clerk/Auditor.

Letter of Intent #2011-328 for Support of the Wasatch Choice for 2040 Regional Vision

            Chairman Downs presented Consortium Member Letter of Intent #2011-328.  Community members, business representatives, and government officials have collectively developed the Wasatch Choice for 2040 Regional ‘Vision’ for Weber, Davis, Salt Lake and Utah Counties.  As our regional experiences significant population growth, implementing the Wasatch choice for 2040 will maintain and improve our quality of life by enhancing our economy, protecting our beautiful natural areas, providing more housing and transportation choices, saving money and energy, and improving our air quality and health.  Participation in the Consortium will give members the opportunity to build partnerships, review progress, share information and ideas, and work together to implement.

            Commissioner Millburn stated that several years of work have gone into this project.  It involves not only the counties but UTA, UDOT, and large business groups.  A consortium meeting was held at the Salt Palace Convention Center on September 26. Over 300 individuals attended.  Commissioner Millburn made a motion to approve the letter of intent.  Commissioner Petroff seconded the motion.  All voted aye.  Document on file in the office of the Davis County Clerk/Auditor’s Office.

            Commissioner Petroff stated that there has been input from the public and individual cities in connection with maps.  The maps are very important.  The question is, “What and who do you want to be?”  Across the nation people want options.  We all want a good quality of life where we live.  Groups are now working together.  People have choices.

            Chairman Down stated earlier in this meeting we talked about emergency preparedness.  This plan assists with economic preparedness such as trails, roads, and centers for citizens.  It provides a vision.

Public Hearing

            Commissioner Millburn made a motion to go into a public hearing.  Commissioner Petroff seconded the motion.  All voted aye.  Chairman Downs stated it is to consider additional budget appropriation requests for the General Fund and other Fund appropriation. 

            Jonathan Lee, Chief Deputy Finance, Davis County Clerk/Auditor’s Office, stated the 2011 County budget increases will be funded by additional revenues that were not anticipated as the budgets were originally adopted and/or by monies unspent in the prior year.  The following summary was reviewed of items presented at previous commission meetings and this the public hearing for a budget opening meets the requirements of State law:

Budget Appropriations for Additional Revenues in 2011

2011 Budget Hearing/Opening Items

            Jonathan stated that there is a journal entry to true up to 2010 Certified Tax Rate.  No public comments were given.  Commissioner Millburn made a motion to close the public hearing. Commissioner Petroff seconded the motion.  All voted aye.  The commissioners expressed appreciation to Steve Rawlings, Davis County Clerk/Auditor, and Jonathan for tracking all the items and the presentation.  Commissioner Petroff made a motion to approve the items listed and presented.  Commissioner Millburn seconded the motion.  All voted aye.  Document on file in the office of the Davis County Clerk/Auditor

            Commissioner Millburn made a motion to convene as the Board of Equalization.  Commissioner Petroff seconded the motion.  All voted aye.

Property Tax Register Approved

            Ross Bartholomew, Davis County Property Tax Administration Director, presented the property tax register.  The register reflects 79 items including value corrections from the Assessor and property tax appeals.  Commissioner Petroff made a motion to approve.  Commissioner Millburn seconded the motion.  All voted aye. 

            Commissioner Millburn made a motion to reconvene the regular commission meeting.  Commissioner Petroff seconded the motion.  All voted aye. 

Commission Minutes Approved

            Commissioner Millburn made a motion to approve the commission meeting minutes of September 6, 13, and 20, 2011.  Commissioner Petroff seconded the motion.  All voted aye.

Check Registers Approved

            Check registers as prepared by the Davis County Clerk/Auditor’s Office were approved with a motion from Commissioner Petroff.  Commissioner Millburn seconded the motion.  All voted aye.  Documents are on file in the office of the Davis County Clerk/Auditor.

Commission Comments:

            Commissioner Millburn thanked Ross Bartholomew and staff for their timely handling of the appeals process.  There was a recent editorial from a citizen upset about property tax rising while value on home was lowered.  It is important to note the County is not raising taxes but the school district is raising their tax.  The notices are sent out on Davis County forms as the collecting agency and are often blamed for higher taxes. 

            Our philosophy is to stay within our means.  We recognize one time dollars and don’t put it toward long term projects.  This doesn’t seem to be the same philosophy in Washington D.C.

            Commissioner Petroff stated that he agrees with Commissioner Millburn’s remarks.  The Assessor sets value but has no process of involvement with the taxes.  Even as a Mayor it was difficult to try to explain to individuals. It is simple yet difficult and many people are involved with establishing the tax rate.  Budget meetings started yesterday and will go on for about three weeks.  We will not increase the load for citizens and will not raise taxes.   

            Commissioner Downs stated the County follows state statute and meetings are noticed.  Some folks don’t have faith or trust in government officials.  We do what is correct by the law.  We are trying hard to do the right things for the citizens.

Public Comments:

            Debra Barlow, Clinton City, asked about the purchase by Davis County of the pro shop and stated she would like to understand why the County would take over a private business?  It does not seem like the proper role.

            Commissioner Petroff stated that basically the shop was not meeting obligations.  Valley View Golf Course is owned by the County.  The pro is on contract.  He was not able to meet obligations.  This move is a protection to the County and the golfers.  It is not our goal to run the pro shop.  At this time we needed to step in and make changes in management.  The hope is to only run it for 12 – 18 months.  We currently have an interim head pro.  It is possible to have the pro take over again.  A private individual runs the Davis Park Golf Course Pro Shop.  Golfers have winnings as they play in the association and have a need to cash in winnings.  Players cannot lose their investment.  We are 100% behind private sector business.  We don’t try to compete against other courses. All boats float.  We would like to see more people into golf and want to promote golf as a whole.  We are open to ideas such as ways to have more women play, speed up play, or create an increased friendly environment.  The golf course land was bought with federal dollars and if sold it would require being offset with equal green space.  It falls into the portfolio of the commissioners to run the two golf courses.

Meeting adjourned.